Executive Administrative Assistant

Why Doozy Solutions?

Because we’re awesome. Enough said.

job summary:

Doozy Solutions is seeking a dependable, highly organized and proactive Administrative Assistant to join the Doozy team in Denver, Colorado.  This conscientious individual with a keen eye for detail and strong interpersonal skills will provide support to the organization’s Principals and the broader Doozy team.  Responsiveness and exceptional professionalism and a great sense of humor are a must as interaction with C-level executives and their staff, Board Members, and executive leadership is required on a regular basis.  In addition, ensuring administrative tasks are efficiently and effectively completed while managing multiple projects in a fast paced environment is essential.


RESPONSIBILITIES:

The Administrative Assistant will work closely with and support the Principals and individual contributors across the Doozy team. Responsibilities include, but are not limited to:

  • Professional presence, poise, demeanor and a “concierge” approach to serving the Principals, employees and to candidates, partners, customers and prospects.

  • Advise Principals of pertinent issues, correspondence, internal and external messages requiring immediate attention, assisting in the delegation and prioritization of tasks as necessary.

  • Manage a complex executive calendar/schedule that includes scheduling internal meetings and local and international travel, group events, and booking conference rooms and external meetings as needed.

  • Oversee travel arrangements/itineraries and expense reporting for Principals of the organization.

  • Demonstrate professionalism, reliability and sound judgement when interacting with line of business executives and external partners on behalf of the Doozy team.

  • Anticipate executive’s requirements to help meet his/her goals and achieve company priorities.

  • Run internal administrative errands for the team as needed.

  • Manage Special Projects including onsite and offsite meetings, executive event attendance and planning.

  • Provide logistics and administrative support for key events and activities (i.e. tradeshows, product launches, media and influencer events, etc.).

  • Coordinate weekly or ad hoc in-house meetings and small events.

  • Work with accounting team to track and expedite the processing of POs, payments, SOWs, etc.

  • Oversee the management of office supplies and IT equipment, including kitchen snacks.

  • Keep office clean and tidy via established rules and enforcement.

  • Act as a liaison for conference room scheduling and team space allocation.

  • Complete special projects as assigned.

PREFERRED SKILLS INCLUDE:

  • Superior organization skills and dedication to being proactive and completing projects in a timely and effective manner with a strong attention to detail.

  • Professional, confident, hard-working team member who is committed to achieving excellence.

  • Highly motivated self-starter who operates with minimal supervision.

  • Ability to work under pressure and to balance a strong work ethic and enthusiasm with contagious energy and dedication with deadlines.

  • Solutions-oriented with the ability to analyze and revise operating practices to improve efficiency and solve problems.

  • Thrives in a fast-paced, dynamic team environment while managing multiple tasks.

  • Must possess strong written, verbal and interpersonal communication skills, and conduct him/herself professionally.

  • Discretion and ability to handle confidential information is a must.

  • 3+ years previous, relevant experience supporting executives preferably in a related field.

  • BA/BS or equivalent preferred

  • Advanced proficiency in GSuite tools, Microsoft Word, Excel, and PowerPoint.

  • Interest in Global Communications/Marketing and experience working in a PR, marketing, branding or related setting is a plus.

  • Knowledge of NetSuite is a plus.

Position is based in Denver, CO and will require working on-site at our HQ office location M-F.

You want your next step to be the right one. You've worked hard to get where you are today. And now you're ready to use your unique skills, talents and personality to achieve great things. Doozy Solutions is a place where we value our people above everything else.  You are not just a number.  You are a member of a family.  

Doozy Solutions is an equal opportunity employer.

Location: Denver, CO
Position Type: Full Time
Job Type: Experienced
Travel Required: Possible - up to 10%